HR Administrator

Overview

We're looking for an HR Administrator to join our team in Nicosia. This is a dual HR and office role: you'll manage day-to-day HR tasks while keeping the office running smoothly, from employee records and recruitment support to office operations, the main phone line and welcoming visitors. Reporting to the General Manager and the HR Manager, it's a dynamic role, ideal for a structured organiser who enjoys coordinating a mid-sized office.

Responsibilities

• Order office supplies and manage incoming mail, visitors, facilities and other administrative tasks for management and HR
• Coordinate with vendors and service providers such as cleaning, maintenance, security and IT, including basic contract and supplier handling
• Handle repair and maintenance requests and meeting room bookings
• Support day-to-day health and safety and facilities compliance, with overall accountability remaining with the HR Manager
• Organise company events and staff meetings
• Answer incoming calls, route them to the right person and take messages
• Keep physical and digital personnel files accurate and secure in the HR database
• Make sure personnel files are handled in line with GDPR
• Prepare offer letters, collect new-hire forms and set up orientations
• Answer routine staff questions about leave, benefits and company policies
• Gather attendance, leave and banking data for payroll processing
• Post job ads, organise CVs and schedule interviews
• Help prepare job descriptions and coordinate technical tests during recruitment
• Administer benefit schemes, including the lunch scheme, provident fund and health insurance, from enrolments and changes to claims
• Handle visa and work permit paperwork for non-EU staff, and other compliance paperwork
• Support employee lifecycle changes such as promotions and transfers, and keep records up to date
• Provide ad hoc support to the HR Manager and General Manager

Requirements

• High school diploma, or a bachelor's degree in Human Resources or Business
• At least 2 years of experience in an office administration or HR administration role
• Excellent phone manner and experience handling calls
• Strong computer literacy and confidence with everyday office software
• Fluency in Greek and English
• A solution-focused attitude, and the ability to stay calm under pressure

Nice to have

• Office management or facilities experience
• Familiarity with administering benefit schemes such as provident funds, health insurance and lunch schemes

What we offer

• 22 days of annual leave
• Provident fund
• Medical insurance
• Lunch scheme
• Flexible working hours
• Hybrid working options after your first month
• We're proudly certified as a Great Place to Work
• Access to learning and development resources
• A supportive and collaborative working environment

How to apply

We keep our hiring process transparent and respectful of your time:

1. Intro chat. A friendly call with HR to learn more about you and tell you about us.
2. Interview. A conversation with the hiring manager and team about your experience and how you work.